How to Set Up a Sunbiz E-File Account for Faster Filing

1. Print and fill out a Prepaid Sunbiz E-File Account application

Download a PDF copy of the Sunbiz application and complete the form with the following information:

• Account Name: This is the name the account will be located under. Your company name can go here.
• Email Address: This is the address to which the account number will be sent when the application is processed.
• Mailing Address: Including your city, state, and ZIP code.
• Phone & Fax Numbers: The Division of Corporations will reply via fax to any correspondence. Using a dedicated fax line is recommended to avoid missing communication.
• Contact Person: The name of the individual responsible for managing the e-file account.
• Signature: The signature of that individual.
• Password: At least 4 characters, and no more than 12 characters. You’ll use this with your account number to log in to sunbiz.org and manage your e-file account.

2. Print and fill out a Prepaid Sunbiz E-File Account deposit slip

Download a PDF copy of the Sunbiz deposit slip, write out a check for the amount you’d like to deposit in your account (minimum $300), payable to the Florida Department of state, and fill out the form with the required information:

• Check Number: The number on the check you’ll be depositing.
• Check Amount: The amount of money you’re depositing into your account using that check.
• Account Number: At this point, you won’t have an account number because it hasn’t been assigned to you, but once you have an account number, you’ll put it here when making future deposits.
• Account Name: The name you put down on your application for your Sunbiz account (probably your company name).
• Mailing Address: This includes your city, state, and ZIP code.
• Phone & Fax Numbers: The Division of Corporations replies to all fax correspondence by return fax, so providing a fax number can help you avoid missing responses from the DOC.
• Contact Person: The name of the person who is in charge of your e-file account.
• Signature: The signature of the contact person.

3. Submit your application materials and payment

The application and deposit slip (with your check!) must be mailed or delivered by courier to the Public Access Accounts section of the Division of Corporations.

Remember that checks must be at least $300 and drawn from a U.S. bank in U.S. currency, and that third-party checks aren’t accepted. Your account holder is the only person who can add funds to the account.

4. Receive your account number from the Division of Corporations

Once your application has been processed, you’ll receive an email from the Division of Corporations containing your Sunbiz account number, so keep an eye on your inbox (and your spam folder, just in case).