Virtual Office Florida
Working from a home office—or no office? Get a virtual office.
You’ll get a stable, professional business address that you can use on business formation documents and elsewhere to protect your home address and increase your credibility as a business.
At the same time, you’ll avoid the expense of a traditional office rental and maintain the flexibility of being able to work from wherever you want.
Our Virtual Office package:
- A real, permanent Florida business address
- A unique suite number & office lease
- Unlimited mail scanning with junk mail filtering
- A business phone line with a local area code
- Access to meeting room rentals
$19/Month Virtual Office
“Professional, easy to work with, full online capabilities, and cost effective. Highly recommend.”
Virtual Office 101
What is Virtual Office Service?
When you get virtual office service, you’re essentially renting a business address for your company. You get a stable and professional business address to put on business formation documents (and more) while continuing to work from wherever you want.
Virtual office service offers a clear benefit to business owners who want the privacy and prestige of a formal business address without committing themselves to an expensive multi-year commercial lease.
The most important part of Virtual Office Service is a professional business address that you can use on business formation paperwork and elsewhere. This allows you to keep your home address out of the state business database and makes your business look more legitimate (using a residential address isn’t very professional).
What Can a Virtual Office Include?
Virtual office services can include a business address, a legal lease for your address, mail management services, access to physical meeting or coworking spaces, and virtual receptionist service. Most companies providing virtual office service offer some combination of these features. It’s a good idea to go with a service that gives you what you need without making you pay for what you don’t.
Who is Virtual Office Service for?
Virtual offices can offer massive cost-saving measures for employers with a predominantly remote or even hybrid workforces. Several industries, from e-commerce and tech to marketing and consultancy, can take advantage of the agility offered by virtual offices.
But you don’t need to be a big, glitzy business to benefit from a virtual office!
Plenty of entrepreneurs, especially solopreneurs, who might otherwise be operating out of their home residences can take solace in the privacy offered by a reputable commercial business address.
Travel agents, freelancers, CPAs, #vanlife influencers—anyone who might otherwise be hanging a shingle on a separate side entrance to their home (or mobile “office”) can instantly boost their professional reputation with a virtual office.
What to look for in a Virtual Office address:
There are a lot of virtual office and virtual mail box services out there. As a business owner, what should you be looking for in a virtual office address?
A real, street address–not a PO Box
If you want a business address that you can use on your business formation paperwork or to open a bank account, you’ll need an actual street address. You can’t form a business in Florida using a PO Box, and many banks won’t accept a PO Box when you try to open a business bank account (always check with your bank to get all the specific requirements).
Plus, if a customer googles your address, it’s much more professional for your business address to be located in an office building than a post office or other mail service company.
Convenient mail management
If you’re going to use your virtual office address as your business’s mailing address, your business mail will be delivered to the company you get virtual office service from. How’s that company going to handle your mail?
Some virtual office providers force you to come pick up your mail or pay to have it physically forwarded to you. Others provide mail scanning service (digital mail forwarding), where mail items are scanned and uploaded to a portal or virtual mailbox. We offer unlimited mail scanning because it allows you to view your mail items as quickly as possible, wherever you are. It’s super convenient and you don’t have to deal with mail clutter.
A stable commercial address
Did you know that some virtual office service providers use address vendors or rent out a single suite in a large office building? That’s right: those virtual office providers are actually renting the address that they, in turn, are renting to you. Getting virtual office service from a provider who is simply renting their address means that if they lose their lease or decide to move, your business address will change without warning.
Go for a virtual office provider who owns their own building–like us–so that you can enjoy the security of knowing that your business address is permanent and that you’ll be forced to update your business registration and other documents (and pay for the associated filing fees).
Don’t get overcharged for a subpar business address
Some virtual office services offer a general business address that is used by all of the businesses that purchase that service, while others are able to offer unique suite numbers so that each business using the service receives a business address that is specific to their company.
Here’s where you need to be careful when it comes to price. We give our Virtual Office clients a unique suite number so that none of the businesses using our virtual office service have the exact same address, but we’ve seen companies giving out a shared address while charging two or three times the price of our service. Make sure you don’t end up paying a high price for a business address that is shared with a bunch of other businesses.
Our Virtual Office Service: What You Get
Having a virtual office gives you a leg up on getting the things you need to get done. With the features we provide, we give you the ability to meet the needs of your business more efficiently than our competitors. Our service helps you craft a strong business identity while maintaining separation between your professional and personal life.
Here’s what we include in our virtual office service:
Business Address
With us, you get a real street address. Your address is:
- Professional: We’re located in a commercial office building
- Stable: We own the building–no vendor addresses
- Specific Your Business: You get a unique suite number
You can use your virtual office address to register your business, receive business mail, and more. Using your virtual office address on business formation docs also protects your privacy by keeping your home address off the public record.
Phone Service
We offer VoIP phone service with a local FL area code:
- Convenient: Access on your device using our free app
- Professional: Use a dedicated business line with clients
- Protects Your Privacy: Keep your personal number private
Our phone service comes with unlimited calls and SMS texts, plus call forwarding to any US number, custom voicemail greeting and CallerID, and more. Our phone app is available in US app stores.
Mail Scanning
View your mail anytime and anywhere with mail scanning:
- Unlimited: We’ll scan it all!
- Paperless: No physical pickups or forwarded piles of mail
- Safe: Access mail in your secure online portal
Mail scanning is faster than physical mail forwarding–we can and upload your mail the same day it’s received, so you can view it immediately. We also include junk mail filtering so you only get the mail that matters.
Office Lease
Our office lease gives you options without tying you down:
- Month-to-Month: No pricey or lengthy commitment
- Address Verification: Establish a physical presence in FL
- Access to Room Rentals: Rent a conference room
Our lease doesn’t require that you sign a contract for a long-term commitment, and we won’t charge you for canceling. Our Virtual Office Package just gives you sufficient proof and paperwork that your business is located in Florida.
Mail Scanning & Virtual Office Pricing Breakdown
We keep our pricing simple. Your Florida virtual office package is just $19/month. If you’d like to see how it stacks up against our other mail scanning packages, here’s the rundown:
Basic
Mail Scanning
$49
/ year
10 Mail Scans / Year
- Business Address
- Unique Suite Number
- Secure Online Account
- Same-Day Mail Scans
- Junk Mail Filtering
- Phone Service 90-Day Free Trial
Virtual Office
$19
/ month
UNLIMITED Mail Scans
- Business Address
- Unique Suite Number
- Month-to-Month Office Lease
- Secure Online Account
- Same-Day Mail Scans
- Junk Mail Filtering
- Access to Meeting Room Rentals
- Phone Service Included
Premium
Mail Scanning
$99
/ year
25 Mail Scans / Year
- Business Address
- Unique Suite Number
- Secure Online Account
- Same-Day Mail Scans
- Junk Mail Filtering
- Phone Service 90-Day Free Trial
USPS Florida Virtual Office Requirements
We are a registered Commercial Mail Receiving Agent (CMRA). To remain compliant, USPS requires all CMRAs to submit Form 1583 for each mail scanning and virtual office customer.
Once you sign up, you can complete Form 1583 inside your secure client account. You do not need to worry about having the form notarized. We will take care of that for you.
What is USPS Form 1583?
USPS Form 1583 authorizes your CMRA to accept and handle your business’s mail.
Why do I need to file Form 1583?
Filing Form 1583 helps your CMRA confirm your identity, comply with USPS regulations, and prevent mail theft.
Check out our Florida CMRA page for more information.
Business Website + Email
Claim your 90-day free trial of our Florida Business Identity Services
Get a 90-day free trial of our Florida Business Identity services when you order our virtual office package. Level up your professionalism with a polished website, plus dedicated business email.
Our Florida Business Identity services include:
- Domain name of your choice (ex: “YourBusinessNameHere.org”)
- Website plus complimentary setup assistance with a member of our web team
- SSL security included to protect your website data and client information
- Up to 10 email addresses at your domain (ex: “[email protected]”)
If you have any questions, give us a call during business hours. We’ve got real people standing by to help you through the process.
Domain service is free for a full year (up to $25 value) with affordable renewal options ($25 a year on average). All other services are free for 90 days, and then $9/month after that. If you keep all of the services after the trial, you get a 20% discount ($21.60).
Frequently Asked Questions
How do I get my mail?
Our mail scanning service is completely digital. When your mail arrives, we scan each item and then upload the images from those scans to your online portal. Then, we send you an email notification and you can log in at your convenience to view your mail.
Can I get mail physically forwarded to me?
We can physically forward individual mail items to you for $9/item plus postage.
Is my business address shared with other businesses?
Your address is unique. When you order Virtual Office Service, we give you a unique suite number, which makes your business address specific to your company. Basically, it’s like having a physical location in a building where multiple businesses operate simultaneously, with each business having its own suite number.
Do we accept packages?
Because mail scanning is a digital service, we do not store packages. We suggest making sure that you have your packages sent to a different address.
Why do I need to fill out USPS Form 1583 for Virtual Office Service?
We are registered as a Commercial Mail Receiving Agency with the United States Postal Service (USPS), which allows us to provide mail handling service with Mail Scanning and Virtual Office.
All CMRAs are required to submit USPS Form 1583 for each mail client. However, we make the process easy. Just log in to your online portal and fill out Form 1583 with the required information. We’ll handle notarizing and filling the form. It’s totally paperless and totally painless.
Ready to Start Your Florida Business?
Form a Business
$149
+ state fees
Order Registered Agent
$49
/ year